Our client, a prestigious family office based out of San Francisco, is looking for a motivated Personal Assistant to support their CEO. The ideal candidate is a highly organized and polished individual who is able to multitask, pay attention to details, and handle a constantly changing schedule. A love for fashion is a huge plus!
Salary Range:
$130,000-$150,000k base + OT + generous benefits
Responsibilities:
- Schedule and coordinate Principal’s calendar; schedule calls & meetings, coordinate activities, manage relationships and information flow with all business associates,
- Schedule and confirm personal appointments and reservations
- Arrange worldwide travel and accommodations of Principal’s business and personal travel
- Accompany principal on trips including packing and unpacking
- Coordinate flight schedule with Aviation Team
- Book accommodations and reserve ground transportation between airport, hotel, board meetings, and outside dinners
- Assist with receiving, screening, and routing incoming telephone calls, mail, publications and correspondence; proactively handle information requests and maintain call log
- Organize, package, ship and receive deliveries and packages for household and Principal
- Collaborate with Estate Manager to assist managing the Estate and grounds
- Coordinate events taking place at the Estate in conjunction with other Estate staff (Estate Manager, Executive Assistant, Personal Chef, and Housekeeper)
- Assist with organization of areas of the Estate, including stocking miscellaneous household items
- Assist with purchasing gifts and errands
- Maintain files in an organized manner with appropriate safeguarding of confidential information
Requirements:
- Excellent interpersonal skills to establish and maintain support
- Superior process and time management skills
- Tech savvy candidate who can leverage technology and is proficient in modern technology including knowledge of MS Office Suite (particularly Microsoft Outlook)
- Understanding that the highest levels of confidentiality and discretion are required at all times
- General understanding of household mechanical systems, appliances, technology and routine maintenance practices of these systems
- Must be a self-starter and team player
- Flexible scheduling with availability to work overtime
- Valid driver’s license
- 4-Year degree from accredited college or university preferred
Please submit your resume to apply!
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